May 2011 Fire Commissioners Meeting Minutes

Board of Fire Commissioners
Notes of Regular Meeting held, May 19, 2011
Note: These notes become official when approved at a subsequent meeting.

The regular monthly meeting of the Board of Fire Commissioners was called to order at 1302hours by Commissioner Mycock, Fire Commissioner Field, and Fire Commissioner Nailor.
Fire Commissioner Mycock read the requirements of open meeting law information
Recording- Amy Kates
Public Comments:
• One letter given to Fire Commissioner Mycock stating:
o Concerns with Fire Commissioners Field re-elections letter
• Concerns with the hiring process for the new Full Time member
• Review of the Fire Commissioners minutes:
• Reviewed:
o March 17, 2011- motion made by FC Field to accept March 17, 2011 minutes, seconded by FC Nailor- motion approved.
o April 21, 2011- motion made by FC Nailor to accept April 21, 2011 minutes, seconded by FC Mycock- motion approved.
o Executive sessions:
 August 19, 2010-motion made to release the executive session minutes August 19, 2010, seconded FC Field, motion approved
 October 7, 2010- motion made by FC Mycock to release executive session October 7, 2010 minutes, seconded by FC Field- motion approved
 January 20, 2011- motion made by FC Field to accept and release executive session minutes of January 20, 2011, seconded by Mycock, motion approved
 February 17, 2011- motion made by FC Nailor to accept and release executive session minutes of February 17, 2011, seconded by FC Field, motion approved
 March 17, 2011- motion made by FC Field to accept and release executive session minutes of March 17, 2011, seconded by FC Nailor, motion approved
 March 24, 2011- motion made by FC Nailor to accept and release the executive session of March 24, 2011,
 April 20, 2011- motion made by FC Mycock accept and release minutes prepared by appointed stenographer of the April 20, 2011 executive meeting, seconded by FC Field, motion approved.
Fire Chief’s Report:

Old Business:
Budget:
75% of the salaries have been spent
76% of the operational budget has been spent
New Business:
Step Two Grievance from the Union requesting to re-instate Captain David A. Pierce.
Motion made by FC Mycock to deny the step two grievance to re-instate Captain David A. Pierce. Seconded by FC Nailor, motion approved
Motion made by FC Mycock to go into executive session to discuss legal issues regarding Captain David A. Pierce vs Cotuit Fire District requested by District legal Attorney, will not reconvene to public session. Seconded by FC Nailor, motion approved.

Respectfully Submitted:
Board of Fire Commissioners

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May 2011 Fire Commissioners Meeting Minutes

Board of Fire Commissioners
Notes of Regular Meeting held, May 19, 2011
Note: These notes become official when approved at a subsequent meeting.

The regular monthly meeting of the Board of Fire Commissioners was called to order at 1302hours by Commissioner Mycock, Fire Commissioner Field, and Fire Commissioner Nailor.
Fire Commissioner Mycock read the requirements of open meeting law information
Recording- Amy Kates
Public Comments:
• One letter given to Fire Commissioner Mycock stating:
o Concerns with Fire Commissioners Field re-elections letter
• Concerns with the hiring process for the new Full Time member
• Review of the Fire Commissioners minutes:
• Reviewed:
o March 17, 2011- motion made by FC Field to accept March 17, 2011 minutes, seconded by FC Nailor- motion approved.
o April 21, 2011- motion made by FC Nailor to accept April 21, 2011 minutes, seconded by FC Mycock- motion approved.
o Executive sessions:
 August 19, 2010-motion made to release the executive session minutes August 19, 2010, seconded FC Field, motion approved
 October 7, 2010- motion made by FC Mycock to release executive session October 7, 2010 minutes, seconded by FC Field- motion approved
 January 20, 2011- motion made by FC Field to accept and release executive session minutes of January 20, 2011, seconded by Mycock, motion approved
 February 17, 2011- motion made by FC Nailor to accept and release executive session minutes of February 17, 2011, seconded by FC Field, motion approved
 March 17, 2011- motion made by FC Field to accept and release executive session minutes of March 17, 2011, seconded by FC Nailor, motion approved
 March 24, 2011- motion made by FC Nailor to accept and release the executive session of March 24, 2011,
 April 20, 2011- motion made by FC Mycock accept and release minutes prepared by appointed stenographer of the April 20, 2011 executive meeting, seconded by FC Field, motion approved.
Fire Chief’s Report:

Old Business:
Budget:
75% of the salaries have been spent
76% of the operational budget has been spent
New Business:
Step Two Grievance from the Union requesting to re-instate Captain David A. Pierce.
Motion made by FC Mycock to deny the step two grievance to re-instate Captain David A. Pierce. Seconded by FC Nailor, motion approved
Motion made by FC Mycock to go into executive session to discuss legal issues regarding Captain David A. Pierce vs Cotuit Fire District requested by District legal Attorney, will not reconvene to public session. Seconded by FC Nailor, motion approved.

Respectfully Submitted:
Board of Fire Commissioners

Uncategorized

April Fire Commissioners Meeting Minutes

Board of Fire Commissioners
Notes of Regular Meeting held, April 28, 2011
Note: These notes become official when approved at a subsequent meeting.

The regular monthly meeting of the Board of Fire Commissioners was called to order at 1302hours by Commissioner Mycock, B. Nailor.
Fire Commissioner Mycock read the requirements of open meeting law information
Fire Commissioner Mycock stating that Fire Commissioner Field will not be attending emergency at work
Recording- Two district member recording and the Fire District
Public Comments:
• Two letter given to Fire Commissioner Mycock stating:
o Concerns with the new hiring process for vacancy positions
o Concerns with hiring more paramedics instead of basics
• Comment made about Husband and Wife in COMMFD retiring
Fire Chief’s Report:
• Monthly activities: 49 incidents for the month of March, more EMS than Fire
• Call FF’s hired two, need two more for a goal of ten
Fire Commissioner Mycock made a motion to hire two more Call Firefighter to bring our call staff to ten call firefighters/EMT’s – motion was seconded by Fire Commissioner Nailor, motion carried.
Old Business:
• Vacancy position for Lieutenant Hoffman’s position
• Fire Chief stating do not hear of any problems of the hiring process from the Union.
• Fire Chief explained hiring process and gave a matrix to the Board of Fire Commissioners with the results- The hiring process started by placing an advertisement in a local paper, approximately forty five application taking out, approximately thirty eight was returned, both EMT-P and EMT-A responded.
Two hundred fifty point process was used, two Chief’s and the Cape & Islands EMS Director, Two hundred ten points was awarded for their interview, forty points was awarded by the Fire Chief’s Review all equally two hundred fifty points. Six EMT-P were interviewed.
• Would like to make a recommendation to hire from the list and since one of our Call firefighters of our department is on the list, no better people to hire than from our call department- with great joy and great respect for this person, he has proven himself over and over to this department, the Fire Chief recommends hiring call FF EMT-P Shane Clark for the available vacant position.
• Fire Commissioner Nailor made a motion to hire Call Firefighter/EMT-P Shane Clark to be hired for the vacant position as FF/EMT-P for the Cotuit Fire Rescue Department. Motion was seconded, motion carried.
• Budget 75 % on wages and salaries and 76% of the operational budget spent
• Comstar report given to the Board of Fire Commissioner and explained
New Business:
• Waiting the response from the Union for start of the negotiation process and meeting

Fire Commissioner Mycock makes a motion to adjourn, seconded by FC Nailor, motioned carried.

Respectfully Submitted:
Board of Fire Commissioners

Uncategorized

March 2011 Fire Commissioners Meeting Minutes

Board of Fire Commissioners
Notes of Regular Meeting held, March 17, 2011
Note: These notes become official when approved at a subsequent meeting.

The regular monthly meeting of the Board of Fire Commissioners was called to order at 1305hours by Commissioner Mycock, Field and B. Nailor.

Fire Commissioner Mycock read the requirements of open meeting law information

Fire Commissioner Mycock will be appointing a committee to see what rules and regulations needed in the near future.

Fire Commissioner Field made a motion to accept minutes of February 17th 2011 Fire Commissioners meeting. Seconded by Nailor, motion carried.

Recording- One district member recording and the Fire District

Public Comments:
• Recently changed open meeting law changes were brought forth to the Board of Fire Commissioners
• Move public comments after the old and new business
• Replace old equipment
• Hire more personnel for the Fire Station
• Requesting Fire Commissioners for highest level of education
• Asking about computers and electronic devices used in Fire Commissioners meetings
• Comments on minutes of the FC meetings how they should be done and how long the minutes need to be stored.
• May need to have a By-Law change to address information

Old Business:

• Budget- 62% Labor and Salaries spent, 72% of the operational budget spent
• Fire Chief concerned with a few line items: telephone, internet and legal expenses
• FY 2010 appropriations possibilities, closing out federal safety grant, FD Communication Equipment will be completed this year
• Completed FY 2012 Budget and annual report sent in for print, we made our By-
• Looking to bring on two more Call Firefighters

New Business:

• Move forward in filling Lieutenant Hoffman Position since his retirement March 25, 2011
• Comstar information spreadsheet will be provided in the future to the Board of Fire Commissioners, electronically and find out what the District is writing off and what we are charging for each items

Fire Commissioner Mycock stating to consider global mediation with the respect to the following matters:

1. Grievance of Jayne Pierce – AAA Case #11 390 01629 09
2. Jayne Pierce v. Cotuit Fire District and Board of Fire Commissioners, Christopher Olsen, Chief
MCAD Docket No. 10BEM00784
EEOC/HUB No. 16C-2010-01223
3. Jayne Pierce v. Cotuit Fire District et al
Barnstable Superior Court, C/A No. BACV2010-00412
4. Grievance of Jayne Pierce – AAA Case #11 390 01256 10
5. David Pierce v. Town of Cotuit [sic]
Massachusetts Division of Labor Relations Case No.: MUP-10-5825
6. David Pierce v. Cotuit Fire District, Board of Fire Commissioners of the Cotuit Fire District, Donald Campbell, Ronald Mycock, and Peter D. Field,
Fire Commissioners of the Cotuit Fire Department and Christopher Olsen,
Fire Chief, United States District Court Civil Action No. 1:10-CV-12091-DPW
7. Grievance of David Pierce – AAA Case #11 390 01739 10

Fire Commissioner Mycock made a motion to go into executive session do to the possible adverse impact that may occur upon the Cotuit Fire District to confer with District Counsel with respect to the above-captioned matters regarding David and Jayne Pierce.
Seconded by Commissioner Field, roll call vote taken, motion carried

Fire Commissioner Mycock stating that we are going into executive session we will not reconvene before twenty-five passed two(1425hrs), after such time we will reconvene.

Fire Commissioner’s Meeting reconvened 1450hrs. Fire Commissioner Mycock read a statement:
Copies of the statement was giving at the meeting, copies
Fire Commissioner Mycock on counsel direction will not be answering or making any further comments at this time. Fire Commissioner will allow public comment.

Public Comments:
• Is this going to be a financial burden to the District, no, insurance is covering the legal expenses
• Are you going to consider mediation or not.
• What insurance is covering this, your employee liability insurance

Fire Commissioner Mycock makes a motion that the Board agrees to nonbinding mediation subject to the condition that Captain Pierce agrees to complete the disclosure of all documents designated confidential and which case the district would likewise agree to complete the disclosure of all documents designated confidential and that the documents shall be disclosed to the public.

Seconded by FC Field, roll call votes made, motioned carried.

Fire Commissioner Nailor makes a motion to adjourn, seconded by FC Mycock, motioned carried.

Respectfully Submitted:
Board of Fire Commissioners

Uncategorized

February 2011 Fire Commissioner Meeting Minutes

Board of Fire Commissioners
Notes of Regular Meeting held, February 17, 2011
Note: These notes become official when approved at a subsequent meeting.

The regular monthly meeting of the Board of Fire Commissioners was called to order at 1307hours by Commissioner Mycock, Field and B. Nailor.

Fire Commissioner Mycock read the requirements of open meeting law information

Recording- Two district members recording and the Fire District

Public Comments:
• Concern on land owners paying for legal expenses
• Concern with conflict of interest laws
• Concern why we did not hire a third call firefighter
• Concern with Firefighter sick leave and overtime
Fire Chief Report:
• Activity Reports- approximately 54 incidents for the month of January 2010
• Increase from last years incidents, each month by two to three incidents
• 38 incidents are ambulance runs, 27 incidents were fire related
Old Business:

• Budget- 55% Labor and Salaries spent, 68% of the operational budget spent
• Fire Chief concerned with a few line items: telephone, internet and legal expenses
• FY 2010 appropriations possibilities, closing out federal safety grant, Communication Equipment, and thermal imaging camera possibly transferring funds from one to another
• Will have another FY 2012 Budget to have the budget ready for March meeting, also will have annual report due.
• Comstar reports
• Two Call firefighters were hired, Firefighter Douglas Williamson, and Firefighter Peter Emerson
• Additional personnel: Would like to hire one provisional/temporary firefighter/EMT position

New Business:
• Motion made by Fire Commissioner Nailor to hire one provisional/temporary firefighter/ EMT
• Staffing information, Fire Chief would like more time to complete the task.

Fire Commissioner Mycock made a motion to go into executive session for the purpose of discussion of pending litigations and union negotiation and will not convene in public forum after executive session. Motion was seconded, motion carried.

Respectfully Submitted:
Board of Fire Commissioners

Uncategorized

January 2011 Fire Commissioner Meeting Minutes

Board of Fire Commissioners
Notes of Regular Meeting held, January 20, 2011
Note: These notes become official when approved at a subsequent meeting.

The regular monthly meeting of the Board of Fire Commissioners was called to order at 1304hours by Commissioner Mycock, Field and B. Nailor. Also in attendance: Amy Kates, Cynthia Gardner, Ruth Pierce, Bill and Barbara Tessier, Jim LeClair, Exe Admin. J. Geggatt, Lieutenant Joseph Pouliot, Lieutenant William McNamara, FF Donna Fenner, FF Jayne Pierce, FF Donald Thompson

Fire Commissioner Mycock read the requirements of open meeting law information
Public Comments:
• Need more firefighters on each shift
• Need more firefighters and Officers that are qualified
• Fire Commissioner Mycock stating that we are looking into the need of more Firefighters but also keeping a watchful eye on the budget
Recording- Two district members recording and the Fire District
Fire Chief Report:
• Activity Reports- approximately 65 incidents for the month of December 2010
• Increase from last years incidents, each month by two to three incidents
• 38 incidents are ambulance runs, 27 incidents were fire related
Old Business:

• Budget- 48% Labor and Salaries spent, 75% of the operational budget spent
• Fire Chief concerned with a few line items: telephone, internet and legal expenses
• EMS software Imagine trend has been working, will place in service in the near future
• Clean room- EMS supplies- would like to remove the cabinets and place bins so we know what we have for minimums and maximums of EMS supplies-working process
• Call Firefighters hiring process is moving forward
• CPR Training will be starting soon
• New Business:
• Additional personnel: Fire Chief has concerns and questions prior to hiring potential temporary Firefighters, this will be tabled to next meeting

Fire Commissioner Mycock made a motion to go into executive session and will not convene in public forum after executive session. Motion was seconded, motion carried.

Respectfully Submitted:
Board of Fire Commissioners

Uncategorized

December 2010 Fire Commissioners Meeting Minutes

Board of Fire Commissioners
Notes of Regular Meeting held, December 16, 2010
Note: These notes become official when approved at a subsequent meeting.

The regular monthly meeting of the Board of Fire Commissioners was called to order at 1307hours by Commissioner Mycock, Field and B. Nailor. Also in attendance: Amy Kates, Cindy and James Gardner, Ruth Pierce, Barbara Tessier, Bill Tressier, Jessica Grassetti, Mrs. Lowe, David Nailor, Donald Campbell, Bennett Dotridge, Lt Sargent, Lt. W. McNamara, FF J. Pierce, Exe Admin. J. Geggatt,

Fire Commissioner Mycock made a motion to reconsider August minutes as written, seconded, motion carried
Fire Commissioner Mycock made a motion to accept November 18th minutes, seconded, motion carried
Public Comments:
Questions on Freedom Hall
Thanking the Board of Fire Commissioners stay the course
Questions on Officers Education/Training and staffing concerns
Question on line item of legal expenses
Fire Commissioners are concerned with staffing and looking into this matter
District member stating his official business with Cotuit Fire was that he retired with Cotuit Fire after completing 41 years of service- member was “Thanked” by Board of Fire Commissioners and Fire Chief for the record
Recording- Two district members recording and the Fire District
Fire Chief Report:
• Activity Reports- approximately 62 incidents for the month of November 2010
• Increase from last years incidents, each month by two to three incidents
• Outstanding appropriations FY 05 communications
• Christmas in Cotuit huge success “Thanks to all that helped and especially Thanks to District member on helping with lighting of Christmas Tree and assisting in operation of M266 for Santa”
Old Business:

• Budget- 41% Labor and Salaries spent, 56% of the operational budget spent
• Review of the August minutes- will bring it back for reconsideration, Fire Commissioner Mycock will make the amendment and make a motion to accept the new amendment
• Freedom Hall was placed on the agenda as Old Business to see if any District member has questions for the Fire Department on Freedom Hall since the Fire Department involvement of Freedom Hall
New Business:
• EMS software Imagine trend has been ordered, place in training and will be compliant by January 2011
• Clean room- EMS supplies- would like to remove the cabinets and place bins so we know what we have for minimums and maximums of EMS supplies
• Fire Department is looking into making Cotuit Fire District a Heart Safe Community
• Re-organization of front apparatus bay since the stainless steel sink was place in service.
• Fire Commissioner Mycock stating next week will be a special meeting on union negotiations, Budget and personnel and that they maybe a need for executive session.

Respectfully Submitted:
Board of Fire Commissioners

Uncategorized

November 2010 Fire Commissioners Meeting Minutes

Board of Fire Commissioners
Notes of Regular Meeting held, November 18, 2010
Note: These notes become official when approved at a subsequent meeting.

The regular monthly meeting of the Board of Fire Commissioners was called to order at 1304hours by Commissioner Mycock, Field and B. Nailor. Also in attendance: Treasurer/clerk Agnes Murray, Amy Kates, Cindy and James Gardner, Ruth Pierce, Barbara Tressier, Bill Tressier, Jessica Grassetti, Thomas Hadley, FF Jayne Pierce, Lt. W. McNamara, J. Geggatt, Mrs. Lowe, David Nailor

Fire Commissioner Field made a motion to approve October minutes of the meeting

Public Comments:
Questions on Freedom Hall
Thanking the Board of Fire Commissioners
Questions on staffing
Questions on legal expenses
Response to some of the questions- Fire Commissioners are legally tied following legal counsel, and on staffing we are concerned and looking into this matter
Member stating that their was a Firefighter Injured at the 721 Old Post Road

Recording- Three district members recording and the Fire District

Fire Chief Report:
• Activity Reports- approximately 59 incidents ahead from last year
• Rehab of Engine 263 is in on going
• Outstanding appropriations FY 05 communications
• Fire Commissioner Nailor stating good job at 721 Old Post Road fire and at the PIA and Fire Commissioner Nailor stating that she is very proud of this department.
• Christmas in Cotuit, December 4, 2010- approximately two hundred pounds of chili made last year, will try to make three pounds of Fire House Chili this year.

Old Business:

• Budget- 32% Labor and Salaries spent, 49% of the operational budget spent
• Truck committee is tabled until January
• Review of the August minutes- will bring it back for reconsideration, Fire Commissioner Mycock will make the amendment and make a motion to accept the new amendment

New Business:

• Freedom Hall- Board of Fire Commissioners stating they have nothing to do with Freedom Hall, Fire Chief stating that the fire department has the right to do Annual inspections for safety and well being of the district members
• EMS software Imagine trend has been ordered
• Clean room- EMS supplies- would like to remove the cabinets and place bins so we know what we have for minimums and maximums

Respectfully Submitted:
Board of Fire Commissioners

Uncategorized

October 2010 Fire Commissioners Meeting Minutes

Board of Fire Commissioners
Notes of Regular Meeting held, October 21, 2010
Note: These notes become official when approved at a subsequent meeting.

The regular monthly meeting of the Board of Fire Commissioners was called to order at 1303 hours by Commissioner Mycock, Field and B. Nailor. Also in attendance: Treasurer/clerk Agnes Murray, Amy Kates, Cindy and James Gardner, Ruth Pierce, Barbara Tressier, Bill Tressier, Jessica Grassetti, Thomas Hadley, FF Jayne Pierce, W. McNamara, J. Geggatt

Fire Commissioner Field made the motion to accept the meeting minutes for September Fire Commissioners meeting, Seconded by Fire Commissioner Nailor, motion carried.
Fire Commissioner Mycock made a motion to accept the October 07, 2010 minutes of the Special Meeting, seconded by Commissioner Field, motion carried.
Fire Commissioner Mycock made a motion to accept the October 07, 2010 executive session minutes, seconded by Commissioner Field, motion carried.
Fire Commissioners Field made a motion to accept the August 19, 2010 executive session minutes, seconded by Mycock, motion carried.

Public Comments:

District members asked:

Are all executive session minutes that were just signed resolved and if so why aren’t they available?
Asked when requesting copies of the minutes, they would like signed copies
Gym membership questions?
Master program or two year program questions?
Ethic violations, sick leave and call firefighter questions?
Family medical leave questions?
Request for the Union to meet with the Fire Commissioners?
What happened to the Prudential Committee Members in reference to two Prudential Committee Members resigning from the Prudential Committee?

Recording- one district member recording and the Fire District

Fire Chief Report:
• Activity Reports- approximately 56 incidents ahead from last year
• Fire House- no problems
Old Business:
• Budget- 23% Labor and Salaries spent, 30% of the operational budget spent
• Call department is being held up by Barnstable Fire Academy-
• Comstar- needs to be provided by the Treasurer, Fire Chief has not received any information from the treasurer.
• Retirement Board is looking for annual report; it is not in as of this date, District Treasurer will provide.
• Deferred Compensation- is not happening, we need to correct the problem, District Treasurer will provide information needed to make this program happen.
• Fitness/Wellness grant working progress
• Truck committee is tabled
• Stainless steel sink is in and working, thanks to all that helped out

New Business:

• PPE grant working progress.
• EMS software Imagine trend has giving us a quote along with Zoll Medical and FH software. Imagine trends look to be the best on cost and operability.
• If Troop 52 of the BSA could be housed at the station for a short time (2 meetings) until Troop 52 finds a permanent home.
• Union requested to meet with negotiation team for the new contract year
• Fire Commissioner Mycock- questioning with only one Prudential Committee member how the district employees would receive compensation and/or establish business meetings?
• Treasurer asking for the Fire Commissioners to sign the warrant first, this has not been done in the past and now the Treasurer is requesting that the Fire Commissioners start this process for the first time.
• Fire Chief -stating his “thanks” for a job well done by Group three (Lieutenant Joseph Pouliot) and all Cotuit members that attended the structure fire the night before.
• Fire Commissioner Mycock made a motion to adjourn, seconded by Commissioner Field, motion carried.

Respectfully Submitted:
Board of Fire Commissioners

Uncategorized