Water Commissioner’s Agenda and Notice of Meeting

  COTUIT WATER DEPARTMENT

  BOARD OF WATER COMMISSIONERS

  MEETING DATE: Thursday, August 21, 2014 @ 5 PM

  Freedom Hall

976 Main Street, Cotuit, MA

 A G E N D A

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  • Minutes
  • Warrants
  • Water Quality
  • Superintendent’s Report
  • Old Business
  •       Open Cape
  •       Security System
  •       West Street Tank
  • New Business
  •       5:30: Jaci Barton – BLT
  •       Time Table – Building of a New Tank

 

  

 

 

WATER QUALITY UPDATE

Following the e. coli testing results received on August 6, 2014 we ran and tested 5 consecutive samples from Station #1 as recommended by the MassDEP.  All subsequent test results were clear and the MassDEP requires no further action at this time.

PUBLIC NOTICE – ADVISORY

DRINKING WATER NOTICE

To all customers of the Cotuit Water Department

Located in Cotuit, Massachusetts

This is an important notice – please translate it for anyone who does not understand English.

 

We routinely monitor for the presence of drinking water contaminants to ensure the safety of the water supply. On August 6, 2014 our water system was notified that a raw water sample collected on August 4, 2014 from Station #1 tested positive for E.coli, which is a fecal indicator. Fecal indicators are used to detect ground water sources that may be susceptible to fecal contamination which may contain harmful viruses or bacteria.

 

The water delivered to your taps through the distribution system is disinfected with chlorine to kill viruses and bacteria, including E.coli. It is important to note that samples collected on August 4, 2014 in the distribution system did NOT detect any fecal contaminants.

 

This source is one of five active pumping stations that supplies drinking water to the Water District. In accordance with the federal Ground Water Rule (GWR) requirements, we are notifying you of the situation and conducting additional sampling to evaluate the extent of potential fecal contamination and will take further actions as necessary.

 

WHAT SHOULD YOU DO?     WHAT DOES THIS MEAN?

 

This is not an emergency, you do not need to boil your water or take other corrective actions at this time.

 

  • The USEPA requires us to provide you with this notice and the following information on fecal indicators: “Fecal indicators are microbes whose presence indicates that the water may be contaminated with human or animal wastes. Microbes in these wastes can cause diarrhea, cramps, nausea, headaches, or other symptoms. They may pose a special health risk for infants, young children, some of the elderly, and people with severely compromised immune systems.” These symptoms can also be caused by issues unrelated to drinking water. If you experience any of these symptoms and they persist, or, if you have specific health concerns, you may want to discuss such concerns with your doctor. General guidelines on ways to lessen the risk of infection by microbes are available from the EPA Safe Drinking Water Hotline at 1-800-426-4791 or online at http://water.epa.gov/drink/contaminants/basicinformation/pathogens.cfm.

 

  • Please share this information with all the other people who drink this water, especially those who may not have received this notice directly (for example, people in apartments, nursing homes, schools, and Businesses). You can do this by posting this notice in a public place or distributing copies by hand or mail.

 

WHAT IS BEING DONE?

 

Pumping station #1 was immediately taken off line and is being re-sampled. As a precaution, we are increasing the level of chlorination throughout our system to ensure the safety of our water supply. The original sample was a raw sample taken prior to any treatment currently being used by the Cotuit Water District. Because the indicator was in an untreated sample you do not need to boil your water. We are undergoing repeat testing and evaluation to confirm that the level of treatment is adequate or if additional corrective actions are necessary to reduce the risk of potential fecal contamination in our drinking water supply. Some consumers may notice a slight discoloration or odor/taste in the water, as the disinfection level of chlorine has been temporarily increased until the investigation is complete.

 

We continue to monitor for the presence of fecal contaminants in the entire source and distribution system to ensure the safety of the water supply.

 

We are working closely with MassDEP during this process. They will continue to evaluate the effectiveness of the steps taken and determine if any further action is required. If necessary, you will be notified again if you need to take any corrective actions. This notice does not affect persons using private drinking water wells.

 

 

For more information and further updates, please visit our website at www.cotuitfiredistrict.org or contact Christopher Wiseman, Superintendent at 508-428-2687.

Meeting Minutes – 6/17/14

6/17/14

 

The monthly meeting of the Board of Water Commissioners was held at Freedom Hall at 5:00 p.m. with all members present, except Mr. Campbell who arrived at 6:05 p.m. Superintendent Chris Wiseman was also present.

The 5/13/14 minutes, the 6/11/14 regular minutes and the 6/11/14 executive session minutes were approved.

Public comment was allowed.

At 5:15 pm, Phyllis Miller and Kris Clark, representing the Town’s Land Acquisition & Preservation Committee, spoke about the committee’s mission to identify parcels of land that might be purchased to add additional protection of watershed areas on the Cape. The Department agreed to conduct some research in our zone I and II areas. She departed at 5:30 p.m.

At 5:30 p.m. Dan Vortherms, from Open Cape Corporation, presented an update on the fiber optics proposal for the Department’s security system. He departed at 6:00 p.m.

At 6:00 p.m. Russ Kleekamp, from Green Seal Environmental, presented a detailed description of the scope of work involved in the de-commissioning the Main and West Street storage tanks and the construction of one new storage tank. He departed at 6:30 p.m.

Jaci Barton and Mark Robinson, both representing the Barnstable Land Trust thanked the Board for their support in the Trust’s quest to purchase the acreage surrounding Lowell Park and provided an update on the project.

Discussion was held on the four final candidates who were interviewed on 6/11/14 for the office manager position. Mr. Barnicle made a motion to offer the position to Ms. Jennifer Leger for an annual salary of $42,500. Mr. Campbell seconded the motion and it was voted unanimously.

The warrants were signed.

There were no coliform detections during the month.

The following information was included in the Superintendent’s report:

 

PUMPAGE                        2014                       2013

May Pumpage                 19,888,000           18,047,000

 

……………There were three new service installations and one replacement service.

……………An informational meeting will be held by the DPW at Freedom Hall on Wednesday, the 18th at 5:30 p.m. to update the residents on the paving project from Ocean View Avenue to the end of Main Street that will completed in the Fall.

……………An advertisement for the field operator position has been placed in the newspaper and on line. Five applicants have applied to date. The deadline for applicants is 6/30/14.

Sprint’s cellular site contract was briefly discussed. Mr. Kiely stated that he would finish his review of the contract and the Board would vote on it at next month’s meeting.

Mr. Wiseman presented the bid amounts for the annual service connection installation contract. The low bidder was Bortolotti Construction with a bid of $31,385.70. The second bidder was Roderick Construction with a bid of $48,826.90. Mr. Campbell made a motion to award the service contract to Bortolotti Construction for fiscal 2015 year. Mr. Barnicle seconded the motion and it was so voted.

Discussion was held on the on-call duty situation that the Department is faced with, now that two field operators have left the Department. Mr. Barnicle made a motion to pay Mr. Wiseman for the on-call weeks that he covers, as this had been done in the past. Mr. Campbell seconded the motion and it was so voted.

The next meeting will be held on Tuesday, July 22, 2014 at 5:00 at Freedom Hall.

The meeting adjourned at 6:48 p.m.

Respectfully submitted,

 

Frederick Kiely, Chairman

Water Commissioner’s Agenda and Notice of Meeting 07/22/14

COTUIT WATER DEPARTMENT

BOARD OF WATER COMMISSIONERS

MEETING DATE: Tuesday, July 22, 2014 @ 5 PM

Freedom Hall

976 Main Street, Cotuit, MA

AGENDA

  1. Minutes
  2. Warrants
  3. Water Quality
  4. Superintendent’s Report
  5. Old Business

             a.  Open Cape
b.  Security System
c.  West Street Tank

      6.  New Business

            a.  5:30pm Jaci Barton – BLT

 

                                                                                                                                    

 

 

 

NOTICE

ATTENTION COTUIT RESIDENTS

EFFECTIVE IMMEDIATELY

       THE COTUIT WATER DEPARTMENT HAS DECLARED

A STATE OF WATER SUPPLY CONSERVATION

 

  •  Please avoid all outside water use between the hours of 8:00 AM and 6:00 PM.
  •  Residents living in homes on the odd numbered sides of streets are asked to water lawns and gardens on odd numbered days only.
  •  Residents residing on even numbered sides of streets are requested to water lawns and gardens on even numbered days only.
  • Install rain shutoff devices on automatic irrigation systems. If devices are already installed, check for proper operation.
  • Water conservation kits are available at no charge upon request.

 PLEASE USE WATER WISELY!

WATER COMMISSIONER’S MINUTES FROM 5/13/14 MEETING

5/13/14

 

The monthly meeting of the Board of Water Commissioners was held at Freedom Hall at 5 PM with all members present. Superintendent Chris Wiseman was also present.

The April minutes were approved.

The warrants were signed.

here were no coliform detections and no MTBE detections during the month. Since MTBE has not been detected in over 2 years, testing will be conducted quarterly from this point on.

The following information was included in the Superintendent’s report:

PUMPAGE                        2014                   2013

April Pumpage               11,143,000           10,676,000

……………There was one new service installation and two replacement services.

Mr. Wiseman presented a request from Mr. Dacey, developer of the Cotuit Meadows, for an adjustment on the connection charge portion of his water service installation costs.  The Board declined his request based on the increased costs of brass water service materials.

Mr. Wiseman presented a revised contract from Sprint regarding their cell site on the Main Street tank.  Mr. Kiely asked that it be forwarded to him.

Mr. Wiseman informed the Board that he had met with representatives Dan Voorheems and Gary Farrenkopf from Open Cape and our engineering person, Russ Kleekamp from Green Seal Environmental to discuss the fiber optic situation as it relates to our security system.

The motions for the May District meeting were discussed.

Mr. Wiseman updated the Board on the progress of the search for a new office manager.

Discussion was held on the conservation restriction easement that the Barnstable Land Trust sent over for review. Mr. Barnicle made a motion to support the citizens warrant article asking that Cotuit contribute to the conservation easement across the entire 19-acre acquisition, with 4 ½ of those acres falling into the Zone II of the Cotuit supply wells.  Mr. Campbell seconded the motion and it was so voted.

The next meeting will be held on Tuesday, June 17, 2014 at 5:00 at Freedom Hall.

The meeting adjourned at 6:20 p.m.

Respectfully submitted,

Frederick Kiely, Chairman

 

 

Cc: Prudential Committee

 

MINUTES FROM WATER COMMISSIONER’S EXECUTIVE SESSION MEETING ON 6/11/14

6/11/14                EXECUTIVE SESSION

An executive session was held at 7:00 pm with all board members present. Superintendent Chris Wiseman was also present.

Discussion was held on the four finalists vying for the office manager position.  Mr. Campbell made a motion to offer the position to Ms. Jennifer Leger.  Mr. Barnicle seconded the motion and all votes were unanimous. Discussion on salary followed.  Mr. Barnicle made a motion to offer Ms. Leger $42,500.  Mr. Campbell seconded the motion and all votes were unanimous.

The meeting adjourned at 7:40. p.m.

 

Respectfully submitted,

Frederick Kiely, Chairman

MINUTES FROM WATER COMMISSIONER’S 6/11/14 MEETING

6/11/14

 

A meeting of the Board of Water Commissioners was held at the water department office at 6 PM with all members present. Superintendent Chris Wiseman was also present.

Four candidates were interviewed for the office manager position.  At 7:00 pm, Don Campbell made a motion to go into executive session and not return to open meeting when finished.  Mr. Barnicle seconded the motion and it was so voted.

Respectfully submitted,

 

Frederick Kiely, Chairman

Cc: Prudential Committee